GENERAL TERMS AND CONDITIONS FOR TRADE SHOWS ORGANISED BY NT PUBLISHERS B.V.
| ADRES: | Paul Krügerstraat 181 (4e etage) 3072 GJ Rotterdam |
| Postbus 200 3000 AE Rotterdam | |
| PHONE | +31 10 280 1000 |
| VATNUMBER | NL 8159.54.530.B01 |
| CHAMBER OF COMMERCE: | Handelsregister Rotterdam 24397131 |
CHAPTER 1 GENERAL CONDITIONS
Article 1. In this agreement the following words shall have the following meanings: – NT Publishers B.V.: NT Publishers, as well as any person or legal entity and his/its authorised representatives with whom the trade show is jointly organised. – Participation agreement: The agreement whereby NT Publishers makes, for a certain period and under certain conditions, stand space available to the participant. – Participation conditions The conditions that apply as described in the trade show brochure, the trade show manual and any other publications about the relevant event. – Application form: This form, provided it has been filled out and signed by the participant, is considered to be an irrevocable offer by the participant to participate in the event. – Participant: Any person or legal entity who/which has entered into an agreement with NT Publishers by means of a participation agreement. – Event: The trade show, exhibition, exposition, demonstration or manifestation, which is the subject of the participation agreement. – Stand space: The space at the exhibition, expressed in square metres which is made available to the participant, its location and form to be determined by NT Publishers, as well as the outdoor exhibition space. – Stand costs: The fee which, under the terms of the participation agreement, the participant must pay NT Publishers for the use of the stand space. – Administrative costs: The fee that the participant owes NT Publishers for general services of an administrative nature which have or will be carried out by NT Publishers.
CHAPTER 2 GENERAL PROVISIONS REGARDING PARTICIPATION
This agreement is deemed to be an integral part of the agreement for participation in the event as concluded between the participant and NT Publishers. 2. Deviations from this agreement or the complete or partial exemption from any of the prohibitions or obligations specified in this agreement shall only apply if such deviation or exemption is stated in writing and signed by NT Publishers, and/or if a supplementary agreement has been entered into. 3. Third parties who have not entered into a participation agreement cannot derive any rights from this agreement.
CHAPTER 3. APPLICATION/PAYMENT/CANCELLATION
Article 3 1. The organisers reserve the right to alter the dates, times and site of the event as listed in the conditions of participation or to cancel the event at all times, if this is a consequence of exceptional circumstances which have arisen through no fault of their own, without this giving the participants any right whatsoever to claim compensation from the organisers for any damages, in whatever form or for whatever reason such damages may have arisen, regardless of whether or not they have already been allocated stand space. 2. The special circumstances referred to in paragraph 1 include: insufficient interest on the part of exhibitors and/or visitors or both, an insufficiently representative list of participants, disagreement within the branches of industry concerned, fire, a national disaster, which circumstances, in the opinion of NT Publishers and after weighing the interests of all parties, could endanger the success of the trade show. 3. Changes in dates, times and site such as referred to above do not give participants the right to completely or partially cancel their applications.
3.2. If the event is cancelled, then the applications and any allocations of stand space which have already been made, shall be regarded as cancelled and any payments made by the participants for stand rental will be reimbursed, after deduction of expenses already incurred for the organisation of the event up to a maximum of 20% of the total stand charges and administrative costs due. In all cases, the participant is required to reimburse fully all additional costs incurred by the organisers and made at the participant’s request in connection with his participation. 5. Under no circumstances can a participant claim any right to compensation from NT Publishers for damages as a result of a decision such as described in paragraph 1 of this article. 6. If the event includes both a congress and a trade show, these will be considered two separate events. They cannot ever be regarded as one event. Separate General Terms & Conditions shall apply to each event. Cancellation of one event shall not give the participant any rights regarding the other event. 7. If during the trade show or exhibition a congress is organised, the General Terms & Conditions for Congresses apply to the latter. You can apply for these terms at NT Publishers b.v. 8. NT Publishers reserves the right to ask any additional information from visitors and participants. 9. In the case of cancellation at his own request, the participant is obliged to reimburse any other costs incurred by NT Publishers. The participant cannot claim compensation for any loss suffered directly or indirectly as a result of the provisions in this article.
Article 3.3. The application to participate in an event must be submitted on an application form that is made available to the participant. If this form is signed by an employee who is not empowered to commit the participant concerned, NT Publishers will consider this to be the signature of an authorised person and will therefore require the participant to accept any and all consequences arising from this application. 2. Filling out, signing and submitting the application form is deemed to be an irrevocable offer by the participant 2 to participate in the event. This offer shall be deemed accepted by NT Publishers as soon as NT Publishers receives a signed participation agreement from the applicant. 3. In exceptional cases the organisers may decide that an application will not be accepted. 4. With their application, the participants must submit a list of the goods and/or services they intend to exhibit.
Article 3.4. Stand rental is due for each allocated square metre of stand space as specified in the participation agreement. In addition, the participant is liable to pay NT Publishers for basic administrative costs. 2. The stand rental is payable in two instalments: – 50% of the rental on the number of square metres applied for, within 14 days of the date of the advance invoice; – the remaining 50% and any additional bookings within 14 days of the date of the second invoice. – If the participation agreement is dated less than 30 days before the start of the event, the full stand rental is payable by return of post and must be received by the organisers before the first day of stand building for the event. 3. The participant is liable for all costs payable to NT Publishers regarding his participation, irrespective of whether or not these costs were occasioned by the participant himself or by third parties acting on his behalf. 4. If any amount due to NT Publishers is not paid on time, interest at the statutory rate will be charged as from the date on which the debt becomes due and payable. Collection costs will be charged to the participant, whereby the out-of-court collection costs are set at 15% of the principal amount. 5. NT Publishers is entitled to set off payments made in respect of participation to reduce outstanding unpaid claims against the participant arising from previous participations. 6. If a participant has not paid the amounts due within the specified periods, the organisers retain the right to refuse him stand space or to withdraw a previous allocation of stand space without prejudice to the organisers’ right to claim full payment of these amounts. 7. In the situation as referred to under paragraph 6 of this article, no restitution can be claimed of amounts already paid, unless the first instalment of the stand rental due exceeds the total amount due regarding the allocated stand space. 8. Unless stipulated otherwise in the General Terms & Conditions, the costs of stand building, equipment, electricity connections, gas and water, waste water discharge, compressed air, telephones and all other additional costs will be charged to the participant. 9. Payments which the participant claims he is due from NT Publishers may not be offset against the payments which are owed to NT Publishers by the participant. Nor may the participant claim a right to suspend performance in respect of such payments. Article 6 1. An application cannot be withdrawn or altered unilaterally by the participant. If a participant wishes to cancel a previously submitted application, a written request to this effect must be sent to the organisers by registered mail.
Cancellation
3.5 The organisers may grant a request for cancellation of the application as long as the participant has fulfilled payment of the cancellation charges as follows: – 25% of the stand rental or ticket price if the application is cancelled between 32 and 16 weeks before the start of the building up of the event; – 50% of the stand rental or ticket price if the application is cancelled between 16 and 8 weeks before the start of the building up of the event. – 75% of the stand rental or ticket price if the application is cancelled between 8 and 4 weeks before the start of the building up of the event. – 100% of the stand rental or ticket price if the application is cancelled less than 4 weeks before the start of the event, or as much of the fee as should be retained in the opinion of the organisers as a remuneration for costs incurred as a result of cancellation. – Under all circumstances the participant is liable to pay NT Publishers for basic administrative costs, regardless the term of the cancellation. 2. If, at any time after entering into the participation agreement, the participant is declared bankrupt or a petition is filed for the suspension of payments, the participation agreement shall be dissolved immediately through the mere occurrence of any of the said events and the participant is liable to payment of the full fee for stand charges, without prejudice to NT Publishers’s right to claim costs, damages and interest. 3. If the participant is unable to use the stand space through unforeseen circumstances that are no fault of his own, NT Publishers can, at the request of the participant, dissolve the agreement, in which case the participant remains liable to pay 25% of the total stand costs, as well as any other costs incurred at his request in respect of his participation by or through the agency of NT Publishers.
CHAPTER 4 ASSIGNMENT OF SPACE
During the agreed period, the participant is entitled to stand space at a location selected by NT Publishers. 2. When selecting a location as intended in paragraph 1, the organiser may group the participants as much as possible in accordance with the nature of the goods which they intend to exhibit, regardless of the nationality of the participants. 3. If the total applications for stand space exceed the available space, then less space may be assigned than was originally applied for and some applications may be rejected. 4. The location allocated to a participant may be changed at the discretion of the organiser for well-founded reasons or, having consulted with the group(s) or advisory committee(s) of the participants involved, he may change, eliminate or reorganise groups at any time before the start of the agreed period. In the event of cancellation at his own request, the participant remains responsible for payment of the additional costs incurred through the intervention of NT Publishers; the participant will not be entitled to any compensation for damages suffered, directly or indirectly, as a result of the conditions of this article.
CHAPTER 5 VARIOUS PROHIBITORY PROVISIONS
Without the written permission of or on behalf of the organisers, the participant is not permitted to: 1. Keep his stand closed or the exhibited articles hidden from the view of visitors during opening hours for the entire period of the fair. 2. Exhibit, offer for sale or advertise goods and services which were not listed on the application form. 3. Remove goods from the stand during the period of the event. 3 4. Sell and deliver purchased goods or accept money in any way for goods sold or offered for sale or for services rendered. 5. Sell, in whatever capacity, any kinds of articles to visitors during the event which involves the simultaneous or virtually simultaneous handing over of the sold article, unless permitted by special arrangement, which was declared applicable pursuant to a participation agreement. If direct sales are permitted, this fact will be stated in the conditions for participation. 6. Announce or make public in any way whatsoever, for example in advertisements or printed matter, either before or during the event, the so-called fair discounts and/or special fair offers under whatever name. 7. Use the walls of the neighbouring stands. 8. Use multi-level construction and other construction forms (max. permissible height of the partitions and fixed parts of a stand is 300 cm, whereby the height must be finished from two sides), unless permission has been given by NT Publishers or the competent authorities on the basis of a stand plan in the form of clear scale drawing in duplicate, or a scale model. Building activities may only commence after the above permission has been obtained. 9. Make, or have made, any drawings, photographs, film or video recordings of any objects other than the ones in the stand of the exhibitor; such rights are reserved by NT Publishers for its own purposes. 10. Project images, amplify the spoken word by means of loudspeakers, play music and/or sound, and/or place TV sets or moving objects, all this insofar as such might cause a nuisance. 11. Place or affix goods, furniture, signs or advertising in the broadest sense of the term outside of or above the stand space. 12. Distribute, or have distributed, price lists, leaflets or any other advertising material from outside the stand at the entrances and exits of the trade show site. 13. Affix posters or any other advertising material to the pillars, walls, partitions, ceilings, framework etc. of the trade show complex whether in or outside the stand space allocated to the participant. 14. Organise lotteries, hold competitions and engage in what is known as hawking, advertise goods and services which have not been admitted to the event, or make advertisements for enterprises or institutions which have not rented stand space at the event. 15. Conduct a survey, or have such conducted, amongst the visitors and participants of the event within the complex used for the event or on the surrounding grounds or premises. 16. Exchange parts and accessories of the exhibited goods, or have them exchanged, within the complex used for the event or on the surrounding grounds or premises. 17. Connect wiring to the ceilings and/or roof construction, stand awning and/or lighting. 18. Remove, replace or paint any parts of the stand or any component thereof, notice boards, woodwork, stand equipment, protective switchboard cabinets and pillar coverings. The costs of replacing or repairing any possible damage and contaminations found out by NT Publishers will be invoiced to the participant. 19. Make changes to the trade show complex and to hack, break, drill, nail, fasten or cause damage in any other way to floors, walls, ceilings, pillars, etc. 20. Keep empty packing material outside the space designated by NT Publishers. 21. NT Publishers is entitled to ask the participant for proof that he is authorised to exhibit particular objects and may remove (or have removed) anything that is in conflict with the provisions of this article all for the account and at the risk of the participant. Article 9 The participant is not permitted to: 1. Exhibit articles in the stand space for the benefit of third parties, unless the participant is expressly authorised to do so as a customer or representative of this third party. 2. Make use of the stand space in such a way that other participants or visitors suffer damage or nuisance in the form of noise nuisance, blockage of access routes or passageways, blockage of light or view in any form whatsoever, or so that a situation is created which would be tantamount to unfair competition; all of the above to be assessed at the discretion of NT Publishers. 3. Carry out activities which, in the opinion of the organisers, might cause damage or harm to the event as a collective manifestation, even if these activities are not directed against one or more participants or groups thereof, all to the extent that the activities cannot be considered customary in fair competition. 4. Charge or request any kinds of entrance fees or compensation from visitors for visiting the stands or for attending demonstrations, performances, etc. 5. Place or use any names, trademarks, etc. which could be misleading or cause inconvenience to participants at other stands or to visitors to the event. 6. Exhibit or advertise goods at the event that carry trademarks, either on the goods themselves or on the packaging, which create the impression that those goods are being marketed in the Netherlands under a trademark which, in the opinion of the organisers, has been known on the market longest. 7. Offer catering facilities within the stand space to third parties, all in the broadest sense of the term, nor allow catering products to be distributed or delivered, nor serve drinks or food in the stand space himself or allow them to be consumed, except when these products are purchased from or obtained with the assistance of the organisers or a catering service appointed by the organisers, unless permitted by a special arrangement which has been declared applicable in a participation agreement.
CHAPTER 6 CATALOGUE
If a catalogue is published for an event, the participant is entitled to have his name mentioned in the catalogue and to receive one free copy. The catalogue is compiled on the basis of the information which the participants themselves have submitted on time on the forms designated for this purpose. NT Publishers cannot be held liable in any way if it does not receive this information on time. 2. The editors appointed by NT Publishers will decide, together with NT Publishers, on the layout of the entries and they reserve the right to summarise the participant’s information or to deviate from his text in any other way, if necessary without stating specific reasons. 3. The editors and NT Publishers accept no liability whatsoever towards third parties or participants for errors or omissions, which may occur in a catalogue or any other derived information systems. 4. The participant may only send in articles for publication in the catalogue which fall within the category of his own range of articles or fit into the context of the event programme, the latter to be judged by NT Publishers. There is a possibility to advertise in the trade show catalogue.
CHAPTER 7 TICKETS
NT Publishers will issue stand building tickets to persons who are employed by the participant to work on his stand; 2. Stand building tickets and exhibitor badges for staff are issued free of charge. The number of stand building tickets and exhibitor badges that will be issued is related to the size of the stand. Additional stand building tickets and exhibitor badges may be obtained on payment of a fee to be determined by the organisers. 3. The exhibitor badges are strictly personal and are only intended for persons working for the company or organisation of the participant. 4. During both the construction period and the event itself, admission to the trade show complex or the event is granted on presentation of a valid stand building ticket or exhibitor badge. 5. NT Publishers is at all times entitled to withdraw exhibitor badges and to deny the person(s) involved admission to the event. 6. Other personal passes may be obtained on the payment of a fee the amount of which is set by the organisers. 7. The organisers may stipulate that all passes should bear a photograph of the holder.
CHAPTER 8 OCCUPATION OF THE STAND SPACE
A participant who has indicated on his application form that he wishes to use the standard stand building provided by the organisation, is granted stand space in accordance with the specifications listed in the conditions of participation. 1a. The participant who uses his own stand builders, will receive this stand without any structures, fittings, furniture, or any other technical facilities whatsoever. 1b. The participant who uses standard stand building, will receive a stand which includes structures, fittings, furniture, and all other technical facilities as described on the application form. 2. A participant can submit his wishes with regard to the equipment and the technical facilities of the stand space to NT Publishers or an organisation appointed by NT Publishers by using the special application form. 3. If the application form is filled out properly and submitted to NT Publishers on time, and the requested facilities are available, then NT Publishers will ensure that the requested facilities are provided. 4. The participant is obliged to reimburse NT Publishers for the costs of the requested facilities and to pay an advance payment if requested. 5. The event is open for construction and for furnishing and fitting the stands, as well as for the delivery of goods, for the periods as specified in the conditions of participation. Outside these periods said activities are not allowed. 6. If a participant has not occupied the stand assigned to him 24 hours before the event is open to the public, or if it has been established earlier that the participant does not intend to occupy the space assigned to him or that he has not paid his debts in respect of the event on time, then the organisers may, without any further notice or proof of default, occupy the space in question without being obliged to refund payments which were previously received and without relieving the participant of his obligation to pay the amounts which remain due. Article 13 Fitting out 1. The participant is free to organise and fit out the stand according to his own wishes, with due regard to the requirements or instructions given by NT Publishers. 2. The organisation will indicate the location of the stand space by means of floor markers, while a marker may also be affixed to the stand itself, all this in a place, time and manner as determined by the organisation. The participant is not permitted to remove, change the position of or otherwise alter any of these markers. 3. The participant may choose to have the activities which are required in the stand for the supply of electricity, gas, compressed air and water carried out by the Technical Department of either NT Publishers or of the trade show complex, or by a registered installer appointed by NT Publishers, all under contract with and at the expense of the participant. 4. NT Publishers reserves the right to subject the above activities to inspection. 5. The connections in the stand to the installations for mains power and/or cable networks of the trade show complex may only be connected by the Technical Department of the trade show complex, or by a registered installer appointed by NT Publishers. The participant is not permitted to make any changes to the wiring or connections. 6. In the event that, in the opinion of NT Publishers, the participant fails to comply in whole or in part with the requirements or to follow up the instructions that were given, or fails to follow them up properly, or if he has not fulfilled his financial obligations, then NT Publishers may decide not to make the connections as referred to in the previous paragraph, or to disconnect any connections already made. 7. Corner, end and island stands have the limitation that each aisle side may not be built-up for more than 50%, whereby for stands exceeding 8 metres a maximum of 4 metres applies. 8. The exhibitor who uses his own stand builders is required to ensure that the back of all the partitions in the stand are clean and proper. 9. NT Publishers may issue special guidelines in order to achieve uniformity in the build-up of the event. 10. The participant is obliged to follow up all instructions given by or on behalf of the organisers, the fire brigade and any other authorities pertaining to the construction and fitting out, the safety, the maintenance and the disassembly of his stand. 11. The participant is obliged to start the construction and disassembly of his stand on time, so that the periods specified for these activities in the conditions of participation are not exceeded. 12. Carpeting may not be glued or permanently fixed to the floor. 13. Connecting points for electricity, gas, water and telephone, heating and ventilating systems or fire extinguishers, which are in, above or on the floor of the stand, shall be kept readily accessible and free at all times. It is forbidden to move these items. 14. In terms of the availability of telecommunication lines, electricity, gas, water and compressed air, the liability of NT Publishers towards the participant is limited by the liability which the suppliers concerned have accepted towards NT Publishers. 15. In the event that the furnishing or construction of a stand is not duly completed before the end of the construction period, NT Publishers may make, all at its own discretion, whatever arrangements are deemed necessary at the expense and risk of the participant. 16. All damages arising from defects in stand construction and the relevant equipment, as well as any damage resulting from the construction of the stand as such, will be entirely for the account of the participant. 5 Article 14 Cleaning 1. All stands of participants who use standard stand building are delivered clean before the start of the event. Participants who use their own stand builders are responsible for their own cleaning. Each participant is obliged to ensure that his stand is kept clean. The participant may request that such cleaning be carried out by a cleaning service appointed by NT Publishers. Stand cleaning may also be carried out by the permanent staff of the participant, provided this is announced beforehand and they are provided with valid passes. 2. Cleaning of all public areas, with the exception of the stand space, will be carried out at the expense of the organisation. Article 15 Delivery and removal of goods 1. The participant is not permitted to receive or remove goods during the event. 2. The participant shall take care of the transport, arrival and receipt of all goods belonging to him or delivered on his behalf. The organisers and the persons or companies working for the organisers will not accept any goods and are in no way liable for their receipt. 3. During the period specified in the conditions of participation, the participants will have the opportunity to bring their goods in, and to construct and furnish their stands. 4. The participant must ensure that the trade show complex is not damaged by the transport of goods, and, if necessary, he must take measures to prevent any damage. 5. Vehicles will only have access to the buildings of the trade show complex if the construction of the buildings allows for this. 6. Parking inside the buildings is forbidden except for the discharge or loading of goods, after which the vehicles must be removed from the buildings immediately. 7. It is forbidden to park vehicles in such a way that the access to the buildings is obstructed. Removal of offending vehicles will be effected at the expense of the driver of the vehicle. 8. It is forbidden to manoeuvre with machinery and equipment fitted with caterpillar tracks on which unprotected cogs are mounted. Article 16 Removal of goods 1. The participant will be given the opportunity to remove his goods from the trade show complex and disassemble the stands in the trade show complex after the event during a period specified in the conditions of participation. 2. Goods and parts of stands which are left behind by the participant in the trade show complex or event or in the surrounding grounds or premises after the period specified in paragraph 1, may be stored at the expense and risk of the participant concerned. 3. At the end of the event, the participant must ensure that the stand space allocated to him is left in the same condition as when it was received. 4. NT Publishers is entitled to destroy or sell, at its own discretion, any materials or goods of which the owner is unknown to NT Publishers and which have not been removed by the owner within one month of the end of the event. 5. If a participant has failed to fulfil his obligations towards the organisers of the event in question, they may: a. retain or have stored, without legal intervention and at the expense and risk of the participant in default, any goods of that participant which are still at the trade show complex or event or on the surrounding grounds or premises, so that fulfilment of these obligations is furthered; b. transfer the claim for the amounts owed by the participant to a third party and charge the participant with all the costs connected with the collection of the amounts due, both in and out of court, with or without the addition of the statutory interest applicable at such time and calculated as from the date the amounts fell due.
CHAPTER 9 GOODS TO BE EXHIBITED
The goods and services which are described in the conditions of participation may be exhibited at the event. Without having to pay any compensation for damages, the organisers have the right to refuse or to have removed forthwith from the event: a. goods and services which they consider to be inadmissible on the basis of the participant’s application, or b. goods and services which are not listed on the application form, or c. goods and services which, in their opinion, could be contrary to the law, good morals, public order or an orderly course of the event, or d. goods and services which are exhibited or used in the event that are in conflict with any condition in this agreement or in the conditions of participation.
CHAPTER 10 INSURANCE/LIABILITY
- All goods, packaging included, present at the trade show complex or event or the surrounding grounds are at the expense and risk of the participant. The organisers are not responsible for insuring such goods. 2. The organisers, managers, their authorised representatives and the staff of the trade show complex or event cannot be held liable for any damages, of whatever nature, incurred as a result of damage to or loss of goods, nor for any damages arising from non-operating or insufficiently operating technical installations of the trade show complex or for any damages arising from any other defects in the accommodation or the surrounding grounds, nor for any damage to goods or persons arising from any cause whatsoever, if and insofar as such damage or loss is not covered by third party liability insurance taken out by the organisers. 3. The participant is liable for and is obliged to take out insurance against all damage of whatsoever nature or harm caused by any action or negligence on the part of himself or persons in his employ, in whatsoever capacity, or by the holders of exhibitor’s badges or stand building tickets and or permanent entrance tickets issued to him, to goods of and/or to persons working for the organisers of the trade show complex and he is required to indemnify the organisers and the staff of the trade show complex from all claims which others may exercise against the organisers and/or the staff of the trade show complex.
CHAPTER 11 SECURITY
- Without prejudice to the participant’s obligation to act in accordance with the safety regulations issued or to be issued by the government, the participant is obliged to act in accordance with the regulations, provisions and instructions which NT Publishers has given or will give regarding safety. 2. The trade show complex or the organisers of the event will take all those measures and draw up all those instructions which they deem necessary for security. 3. All the participant’s goods are and remain for his own account and risk. NT Publishers cannot accept any responsibility with regard to damage, loss or theft of goods present in the trade show complex or at the event. 4. The participant himself is responsible for the supervision over his stand, both during the time that the event or the building is open to the public and during the time that it is being built up or cleared. 5. The participant is not permitted to give his employees access to the stand during the night or outside the stipulated hours, nor is he permitted to have such access himself. Article 20 Fire and safety regulations 1. The exits, passageways, aisles, emergency exits, stairways, etc. may not be completely or partially blocked in any way whatsoever. 2. All fire extinguishing equipment, fire-cocks and valve pits must remain visible at all times. Sprinkler systems must be able to operate without any difficulty. 3. No highly inflammable materials (jute, crepe paper, cardboard, reed matting, plastics, etc.) may be used for the construction, furnishing or decoration of the stand, all this at the discretion of the organisers. 4. If inflammable fabrics are used for furnishing the stand, they must be sufficiently impregnated as to be fireresistant. Proof to this effect must be present in the stand. 5. Without the prior approval of NT Publishers and the fire brigade, the participant is not allowed to disassemble any apparatuses, appliances, heaters, etc. involving open fire. 6. Before exhibiting appliances that produce ionising radiation, the participant must contact NT Publishers well in advance so that the conditions under which these may be exhibited can be established beforehand in consultation with the Health and Safety Inspectorate and the fire brigade. The participant must also have a licence pursuant to the Nuclear Energy Act [Kernenergie Wet]; applications for such a licence must be sent to the appropriate Ministry. 7. It is not permitted to use or have a supply of bottles of liquefied gas inside the buildings. 8. If laser light is used, the laser beam may not exceed 2.5 MW/m2. If the beam is more powerful, the emitter must be fully encapsulated. 9. It is forbidden to exhibit motor vehicles inside the buildings, or to use them during the construction and furnishing of the stand, unless the fuel tank is totally or practically empty and locked and the battery terminals are disconnected from the battery. 10. The participant is obliged to follow all the instructions of NT Publishers or the fire brigade without any delay.
CHAPTER 12 MAINTAINING ORDER
Article 21 1. The organisers are entitled, without legal intervention, to take one or more of the following steps or measures against a participant, staff working for him or under his orders, or the holders of exhibitors badges or stand building tickets issued to him who act contrary to any of the provisions of this agreement or the conditions of participation or who fail to comply with any instruction issued by or on behalf of the organisers, if need be at the expense of the participant: a. withdraw the exhibitor’s badges or stand building tickets which were issued to him and immediately deny the party or parties involved access to the event or the trade show complex; b. either close or vacate his stand, completely or partially, and take possession of the space which becomes available or remains unoccupied; c. retain and store the exhibited goods, as well as anything built up or installed by the participant, all at the expense and risk of the participant, without giving him a claim for any form of reimbursement of amounts he may already have paid or for compensation for damages, in whatever form and for whatever reason they may have been suffered, and without relieving him of the obligations which he has accepted towards the organisers; d. exclude the participant concerned from participation in any events to be organised in the future.
CHAPTER 13 SPECIAL PROVISIONS
Article 22 If the participant fails to comply with any of the regulations, provisions or instructions NT Publishers has given or will give, then NT Publishers is entitled to take the necessary measures, at the expense and risk of the participant, to ensure that such regulations, provisions or instructions are or will be fulfilled, or to exclude the participating organisation from the event. Article 23 1. NT Publishers can accept no liability for damage or loss, under whatever name, whether suffered directly or indirectly by the participant, his staff or his visitors, including trading losses and damage due to theft, destruction or whatever other cause, if this damage or loss is caused by third parties. 2. The participant shall indemnify NT Publishers against all claims from third parties, for damage or loss, under whatever name, caused by the participant himself, his staff or his visitors. Article 24 In the case of events which, in accordance with the participation agreement, are subject to special conditions, these conditions are deemed incorporated into this agreement. Insofar as they are in conflict with or deviate from this agreement, the provisions of the special conditions shall prevail. Article 25 If the provisions of this agreement are in conflict with or deviate from the conditions stated on the application form, then, if this application resulted in a participation agreement, the conditions stated on the application form shall prevail. Alterations and additions made by the participant himself will only be valid if these have the express written approval of NT Publishers. Article 26 Contingencies In all cases not provided for in this agreement the decision of NT Publishers will be final. 7 Article 27 Disputes 1. All disputes arising between NT Publishers and a participant regarding the participation agreement, this agreement, or any other agreement which was entered into by the parties, shall be decided by the competent court in Utrecht in accordance with the laws of the Netherlands. 2. All legal costs incurred by NT Publishers in the context of the present agreement will be entirely at the account of the participant and will be set as a penalty for an amount calculated on the basis of the collection rates of the Netherlands Bar Association (NOVA). 3. This English language document is a translation from the Dutch original made for the convenience of foreign participants. In the event of any dispute as to the interpretation of any of the conditions herein, the official Dutch language version shall prevail.
| ADRES: | Paul Krügerstraat 181 (4e etage) 3072 GJ Rotterdam |
| Postbus 200 3000 AE Rotterdam | |
| PHONE | +31 10 280 1000 |
| VATNUMBER | NL 8159.54.530.B01 |
| CHAMBER OF COMMERCE: | Handelsregister Rotterdam 24397131 |